Student Conduct

If you have found yourself in a situation where you have been documented for allegedly violating policy, the process is conducted as follows:

  • An Incident Report is filed with Campus Housing
  • An allegation letter will be processed to alert you of the charges potentially violated
  • A conduct hearing will take place—Depending on the severity of the situation, you will meet with your Resident Director, and/or Assistant Resident Director, Assistant Director, Campus Housing Student Conduct Board, or your case will be referred to the Dean of Students office
  • Typically cases are transferred to the Dean of Students if the case deals with theft, assault, extreme vandalism or other serious policy violations
  • You will have the opportunity to review the documentation and state your case
  • The hearing officer will discuss all information with you
  • You will be found either responsible or not responsible and sanctioning with be assigned accordingly
  • You will receive an outcome letter outlining the findings of the meeting and listing any sanctions

Housing Staff Responsibility

Before your hearing, you will receive an email with the alleged charges, a copy of the incident report, and a request to schedule a hearing. You will be given the opportunity to choose to meet with the Campus Housing staff member assigned to your case or request a Campus Housing Student Conduct Board hearing. You will have your case heard within a timely manner.

Student Responsibility

After receiving your allegation letter, email your class schedule immediately to your designated hearing officer. Attend and participate in your scheduled hearing. Complete all sanctions assigned by the due date.

Student Conduct Board

Conduct Hearing Process
Participants in the Hearing—All hearings are closed except for the following individuals: members of the hearing panel, the respondent, the complainant(s), and witnesses to the actual events in question (character witnesses are prohibited).
Respondent’s Failure to Appear or Respond to Allegations—If a respondent, having been sent notice via the UIC e-mail address, fails to appear, then the hearing panel, in the respondent’s absence, may hear testimony, examine evidence and proceed with its investigation of the alleged misconduct. In the case of unforeseen circumstances having caused the respondent’s inability to appear, the respondent may request an opportunity to be heard by submitting within 24 hours of the scheduled hearing a written explanation of the failure to appear. The hearing panel will consider this explanation and decide whether or not to grant the request to be heard. The accused student may submit a written response to any allegations, and the panel will consider this as testimony; as a rule, a written response will not replace the need for a student to be present and available for questions by panel members.
Record of Hearing—The University shall maintain a record of the hearing which may be in the form of a summary of the proceedings, a recording, or a verbatim transcript, and shall be the property of the University of Illinois. There shall be a single record of the hearing maintained by the University, and the student shall not be allowed to record independently.

 

Appeals

As part of the residence hall conduct procedures, a resident who is issued a formal sanction (not including written or verbal warnings) has the right to appeal. An appeal is to be made on the basis of one or both of the following issues:
Procedural Error—the conduct process was not followed as prescribed above.
New Evidence—relevant and significant information is now available which was not at the time of the hearing.
Before deciding to appeal, the respondent should first review the Resident Student Handbook and the Residence Hall Contract to understand the policy which was alleged to have been violated. An appeal must be made via e-mail and should include the reason for the appeal (one or both of the issues listed above), any supporting documentation, and a daytime phone number and e-mail address for reaching the respondent.
The Director of Housing or her designee will review the appeal submitted by the respondent to determine if there is a basis for appeal due to procedural error or new relevant evidence not available at the time of the hearing. If the appeal agent determines that there is no procedural error or no new relevant evidence not available at the time of the hearing, then the appeal will be denied and the disciplinary action will be upheld. If either procedural error or new relevant evidence not available at the time of the hearing exists, then the appeal agent may change the disciplinary decision or may convene a new hearing.

Appeals

As part of the residence hall conduct procedures, a resident who is issued a formal sanction (not including written or verbal warnings) has the right to appeal. An appeal is to be made on the basis of one or both of the following issues:
Procedural Error—the conduct process was not followed as prescribed above.
New Evidence—relevant and significant information is now available which was not at the time of the hearing.
Before deciding to appeal, the respondent should first review the Resident Student Handbook and the Residence Hall Contract to understand the policy which was alleged to have been violated. An appeal must be made via e-mail and should include the reason for the appeal (one or both of the issues listed above), any supporting documentation, and a daytime phone number and e-mail address for reaching the respondent.
The Director of Housing or her designee will review the appeal submitted by the respondent to determine if there is a basis for appeal due to procedural error or new relevant evidence not available at the time of the hearing. If the appeal agent determines that there is no procedural error or no new relevant evidence not available at the time of the hearing, then the appeal will be denied and the disciplinary action will be upheld. If either procedural error or new relevant evidence not available at the time of the hearing exists, then the appeal agent may change the disciplinary decision or may convene a new hearing.

Sanctioning

There is no automatic conduct sanction for a specific behavior. Incidents do vary in their seriousness, degree of disruption to the community, and threat to the safety and welfare of residents. These factors will be considered when determining a sanction. Also, repeat offenders are generally dealt with more severely than first-time offenders. However, certain serious violations may result in contract termination after the first offense.

The following sanctions shall comprise the range of official action which may be imposed for violation of regulations within the resident community. Campus Housing staff may issue one or a combination of the following sanctions:

Residence Hall Warning: An action which indicates that the behavior was inappropriate and subsequent Residence Hall infractions of any kind should not occur and could result in more serious action being taken.

Restitution: An action where the respondent would make payment for damages caused (directly or indirectly) or for expenses incurred as a result of the behavior.

Behavioral Agreement: An action where the respondent and staff member sign an agreement which outlines specific expected behaviors. Outcomes resulting from violations of the agreement are also included.

Restorative Service Project: An action where the respondent may be required to provide a specific service, work project or participate in a specific program.

Educational Seminar: An action where the respondent is required to attend an educational seminar on such topics as alcohol and drug use and abuse.

Suspension of Hall Privileges: for example guest hosting or use of carts, vacuums.

Residence Hall Probation: A stringent action in response to serious or frequent violations of residence hall policies. Probationary status is issued for a specific period of time and specific restrictions may be invoked on the respondent. Subsequent violation may result in termination of the Residence Hall contract and/or discussion of the matter with Dean of Students Office for possible review by the Senate Committee on Student Conduct.

Residence Hall Reassignment: An action where the respondent would be assigned to another room within the residence hall system.

Residence Hall Contract Suspension: If a student is involved in an incident that caused harm to another and/or her/himself, Campus Housing reserves the right of immediate suspension from the residence halls pending conduct action.

Residence Hall Contract Termination: An action which cancels a student’s Residence Hall Contract and removes their privilege to reside in any residence hall facility on either a temporary or permanent basis. Termination includes full financial responsibility for room and board charges up to the date of check out and other substantial penalties (usually loss of one’s $100 housing deposit, a $100 cancellation penalty, and 75% of the remainder of the contract cost.)