If you have found yourself in a situation where you have been documented for allegedly violating policy, the process is conducted as follows:
- An Incident Report is filed with Campus Housing
- An allegation letter and hearing notification will be sent to inform you or the involved person(s)
- A conduct hearing will take place--Depending on the severity of the situation, you may meet with an Assistant/Resident Director, Assistant Director, or your case will be referred to the Dean of Students Office
- Typically cases are transferred to the Dean of Students if the case deals with theft, assault, extreme vandalism or other serious policy violations
- You will have the opportunity to review the documentation and explain from your perspective what occurred leading up to and following the alleged violation
- You and the hearing officer will discuss the situation in full and what potential outcomes may be assigned
- You will receive a letter with the findings of the hearing and any associated outcomes
Housing Staff Responsibility
Before your hearing, you will receive an email with the alleged charges, a copy of the incident report, and a scheduled hearing time. These times are based on your listed academic schedule. You will have your case heard within a timely manner.
After receiving your hearing notification letter, review the scheduled meeting time and if you have a conflict, respond immediately with alternate times and dates. If found responsible for a violation and an outcome is assigned for you to complete, complete all items by their designated due date(s).
Any student who receives a formal sanction (not including written or verbal warnings) has the right to appeal. An appeal is to be made based on one or both of the following issues:
Procedural Error—the conduct process was not followed as prescribed above.
New Evidence—relevant and significant information is now available which was not at the time of the hearing.
Before deciding to appeal, the respondent should first review the Resident Student Handbook and the Residence Hall Contract to understand the policy that was alleged to have been violated. The appeal must be filed in writing to the hearing officer and must be received within two (2) business days of the date of the outcome letter, unless otherwise indicated in your outcome letter.
A member of the Campus Housing Leadership Team or their designee will review the appeal submitted by the respondent to determine if there is a basis for appeal due to procedural error or new relevant evidence not available at the time of the hearing. If the appeal agent determines that there is no procedural error or no new relevant evidence not available at the time of the hearing, then the appeal will be denied and the disciplinary action will be upheld. If either procedural error or new relevant evidence not available at the time of the hearing exists, then the appeal agent may change the disciplinary decision or may convene a new hearing. Student(s) must adhere to all initially assigned outcome(s) while their appeal is being processed.
There is no automatic conduct sanction for a specific behavior. Incidents do vary in their seriousness, degree of disruption to the community, and threat to the safety and welfare of residents. These factors will be considered when determining a sanction. Repeat policy violators generally receive more severe or numerous outcomes than first-time violators. Certain serious violations may result in contract termination upon the first offense.
The following sanctions shall comprise the range of official action that may be imposed for violation(s) of policies. Campus Housing staff may issue one or a combination of the following sanctions:
Residence Hall Warning: an action which indicates that the behavior was inappropriate and subsequent Residence Hall infractions of any kind should not occur and could result in more serious action being taken.
Restitution: an action where the respondent would make payment for damages caused (directly or indirectly) or for expenses incurred as a result of the behavior.
Behavioral Agreement: an action where the respondent and staff member sign an agreement which outlines specific expected behaviors. Outcomes resulting from violations of the agreement are also included.
Restorative Service Project: an action where the respondent may be required to provide a specific service, work project or participate in a specific program.
Educational Seminar: an action where the respondent is required to attend an educational seminar on such topics as alcohol and drug use and abuse.
Suspension of Hall Privileges: an action where the respondent is restricted from hosting guests or borrowing equipment for a specific period of time.
Residence Hall Probation: a stringent action in response to serious or frequent violations of residence hall policies. Probationary status is issued for a specific period of time and specific restrictions may be invoked on the respondent. Subsequent violation may result in termination of the Residence Hall contract and/or discussion of the matter with Dean of Students Office for possible review by the Senate Committee on Student Conduct.
Residence Hall Reassignment: an action where the respondent would be assigned to another room within the residence hall system.
Residence Hall Contract Suspension: if a student is involved in an incident that caused harm to another and/or them- selves, Campus Housing reserves the right of immediate suspension from the residence halls pending conduct action.
Residence Hall Contract Termination: an action which cancels a student’s Residence Hall Contract and removes their privilege to reside in any residence hall on either a temporary or permanent basis. Termination includes full financial responsibility for room and board charges up to the date of check out and other substantial penalties (usually loss of $100 housing deposit, a $100 cancellation penalty, and 75% of the remainder of the contract cost.)